What to Put on Your Wedding Website: A Practical Checklist

A wedding website has two jobs. It gives your guests one link with every answer they need (when, where, what to wear, where to sleep, how to get there), and it's the place where they reply. Building the page is the easy part. Knowing what to put on a wedding website, and what to leave off, is harder. The wedding website checklist below starts with the essentials, then the nice-to-haves, then the things to keep off the page.

The essentials: what to put on a wedding website

A simple test for every item: if a guest would otherwise have to text you to ask, it belongs here.

• Your names and the date. At the top of the page, written exactly as on the invitation, including the year.
• Ceremony time and venue. The full address, not just the name of the church or the hall, plus directions and where to park. If the entrance is hard to find, say so.
• Reception venue, if it's separate. Its own address and start time, and how guests get from one place to the other.
• Schedule of the day. A time and a line for each part: ceremony, drinks, dinner, speeches, first dance, last shuttle. Guests plan babysitters and taxis around it.
• RSVP with a clear reply-by date. Put the date where nobody can miss it, about four weeks before the wedding, and keep the form short. For timing and chasing late replies, read how to manage wedding RSVPs.
• Menu choice and dietary needs. If guests choose their main course, ask on the RSVP, not in a second round of messages. Either way, ask about allergies and dietary needs for every person in the reply.
• Dress code. One clear line beats a paragraph: "Black tie" or "Smart casual, the ceremony is on grass".
• Accommodation suggestions. A few places nearby with address, website and a short note, for example the price range or whether you've reserved rooms.
• Transport. Taxi numbers, the shuttle if you book one, and public transport, including the last connection back. This matters most when the venue is out in the countryside.
• A contact person for the day. A witness, the best man or a friend who will answer the phone, with name and number. Not you — you'll be busy getting married.

Nice to have

None of these are required, but they make the page feel like yours.

• Your story or a short welcome. How you met, or a few lines saying how glad you are that they're coming. Keep it short: guests come for the practical details.
• Photos of the two of you. A cover photo and a few favorites are enough.
• A note about gifts. If you have a wish, such as a contribution to the honeymoon or a donation to a cause you care about, say so kindly in a sentence or two. If you'd rather have no gifts at all, say that too.
• Speeches. Name the person to contact if a guest wants to give a speech or plan a surprise, usually a witness or the MC. That keeps the timing of the evening in one pair of hands.
• A short FAQ. The questions you would otherwise answer one by one: Are children invited? Can I bring a partner? What happens if it rains?

What to leave off (and a word on privacy)

Treat a published wedding website as public: anyone with the link can open it, and links get forwarded. A few rules keep it safe:

• Share the link with your guests only. Put it in the invitation or a personal message, not on a public social media profile.
• No home address. Unless the party is at your place, your private address doesn't belong on the page. Leave off the dates you'll be away on honeymoon, too.
• Bank details only on purpose. If you ask for money gifts, share only what you are happy for anyone with the link to see, and nothing beyond it.
• No guest list. Who is invited and who has replied stays between you and each guest.
• Ask before you post photos of other people. Especially photos of children, and anything from the bachelor or bachelorette party.
• Publish only when the essentials are complete. Check the preview first, so nobody opens a page with half the details missing.
• A PIN for the photo gallery, if you want one. A short PIN shared with your guests keeps the gallery semi-private without getting in their way.

When to launch your wedding website

Ideally the page goes live with the save-the-dates, so guests can look into travel and accommodation early. At the latest, it goes out with the invitations, 10 to 12 weeks before the wedding, because that's where guests will reply.

Put the link on the invitation, close to the reply-by date. If the invitation is printed, add a QR code that opens the page: nobody likes typing a long web address from a card. For the text around it, borrow from these RSVP wording examples.

Once the site is live, keep it current. When something important changes, update the page first and then tell your guests, so the page is always the version that counts.

After the wedding

Your wedding website doesn't retire on the wedding day. It's the natural place for two last things:

• The photo gallery link. Share it with everyone, so guests can add their pictures and download the ones they like. More on that in how to collect wedding photos from your guests.
• A thank-you note. A few lines on the page, maybe with a photo from the day, reach everyone at once. Personal thank-you cards can still follow.

How to set up your wedding website with Wedding Companion

Wedding Companion is a web app, so there's nothing to install, neither for you nor for your guests. Here's how it works:

1. Create an account. Every plan starts with a 7-day free trial. You need a payment card, but nothing is charged during the trial, and if you cancel before it ends you pay nothing.
2. Go through the setup wizard. It walks you through general details, venue, reception, schedule, accommodation, menu, images and extras.
3. Check the preview. Look at the page the way your guests will, ideally on your phone too.
4. Publish and send the link. Your page gets its own address on wedding-companion.com, ready for the invitation. Guests reply without an account, and every reply shows up in your dashboard.

Want to see a finished page first? Have a look at the demo wedding. The website, RSVPs and menu selection are part of every plan. The guest photo gallery, including face search, comes with the Advanced and Professional plans.